Personal Productivity – 3 Tips For Personal Productivity Improvement

Need to boost your work output and minimize the amount of time you spend head down in your papers? Every professional wants to improve their productivity, and while thousands invest in tools and strategies that have the potential to help them, few actually see any substantial gains from them.

These three tips are designed to work on the opposite principles of most productivity theories. They don’t force you to adopt behavior that makes you uncomfortable, they encourage you to work to your strengths.

Invest in these tips and you’ll see your productivity increase without the needless expense of your work comfort.

Personal Productivity Guide #1: Ignore external advice or information.

Sounds silly, doesn’t it? Here I am giving you advice, and you’re supposed to ignore it. However, it all makes sense.

When you’re working, there are hundreds of distractions out there waiting to take away your time.

Allocate yourself time to work and ignore any external information or advice. In the digital age, we’re surrounded by information, and the real key to personal productivity improvement is the ability to distance ourselves from that information.

Personal Productivity Guide #2: Create ‘standards’ for your day.

Need to work four hours per afternoon? Allot that time on your daily schedule, but don’t stop there. Mark down when you’re going to eat dinner, when you’re going to brush your teeth, and the exact time that you’re going to get out of bed.

By forcing yourself to stick to a rigorous schedule in other parts of your life, you’ll find it much easier to focus on work in its allotted time slot.

Personal Productivity Guide #3: Audit your weekly output.

At the end of the day, ask yourself a simple question: “What have I achieved today?” Don’t just stop with the question though, take stock of what you’ve achieved and write it down.

Keep a spreadsheet and make sure that your work output is constantly on the up-and-up. By monitoring your output, you can set simple targets for the coming days, weeks and months of work.

Personal Productivity Tips – 3 Ways to Improve Personal Productivity

For today’s busy professionals, productivity is everything. With deadlines looming, product launches coming at us left and right, and a never-ending list of work to complete, it’s absolutely essential to get that work done at the right pace, with the right mindset and to the right level of quality.

There are hundreds of methods out there to improve personal productivity, but all too often they involve sacrificing work quality or lifestyle to achieve. These three tips are completely different.

They’re not about churning out bad work at breakneck speed, they’re about maximizing work speed and quality.

Personal Productivity Tip #1: Use mini to-do lists to boost output.

Sometimes you need affirmation and confirmation that you’re getting work done. By writing simple to-do lists for yourself, you can give yourself a visual confirmation of the amount of work that you’ve achieved, and clearly lay out what you still need to complete.

Try it for yourself — simply make a short list of items on a piece of paper and tick them off as you complete each milestone. Try to keep each list under five items, for too many will cause you to procrastinate and put off work.

Personal Productivity Tip #2: Work at your peak hours.

Sometimes we just don’t feel like working. For some people, there’s a daily cycle of activity, work quality, and personal motivation.

Instead of trying to change these behaviors, it’s often best to work with them. Find your peak working hours and work within them to maximize your productivity and output.

Personal Productivity Tip #3: Don’t use too many tools.

There are hundreds of tools out there that promise to increase personal productivity, but very few of them really do.

Sure, you may speed up some aspects of your work, but more often than not you end up investing too much time in the tool to see any benefit.

Pick and choose your productivity aids carefully, and don’t invest too much of yourself in the assistance of productivity tools.

How to Increase Your Personal Productivity

Sarah was envious of her colleague who manages to get off work on time every day. She seems to be able to accomplish all her projects on time. In addition to that, she has the time to offer help to the rest of her members on her team. Sarah, on the other hand has to take her work home in order to complete her project on time.

Her colleague, Betty always has a list to check off from before she leaves for the day. In addition, she has a separate list whereby she lists her task for the next day. She wondered if that small piece of paper laid the secret to her personal productivity. Sarah decided to find out from her colleague, Betty.

According to Betty, the small list which she wrote out the day before allows her to plan her day the next day. This is indeed one of her secrets to personal productivity and helps her to plan out her work the day before. She knows exactly what she needs to get done and accomplish for the day.

Besides that, these are the three additional personal productivity tips she has to share with her.

#1 Do a time audit

Time is a finite resource. In order to increase your personal productivity, you have to know how you are spending your time. A single table listing every activity you do and the time taken for each will reveal how you are spending your time. For instance, Betty discovered during the time audit that she was previously spending a lot of time surfing the Internet the minute she logged onto her email account at the beginning of the day. Thus, she decided to read work related email once she has completed her most vital task for the day instead of at the beginning of her work day.

#2 Set Goals

In order to make best use of your time, you have to set goals. The best way to manage your daily activities is to take your annual goals and break them into monthly, weekly and daily action steps to take.

You can better manage your time on a daily basis if you first begin the day by listing the tasks that need to be accomplished. By having a list of goals, you can also evaluate your progress on a daily basis.

#3 Monitor your progress

What gets measured improves. Once you have listed your tasks for the day, you have to evaluate your progress.

For a start, evaluate your progress on an hourly basis to ensure you have accomplished what you have set out to do in that hour. Once you are familiar with this process, you can evaluate your progress on a daily basis and subsequently on a weekly basis.

To continue to find new ways to increase your productivity at work, always take an hour a month to evaluate your activities and list down the things that can be delegated to free up your time. This one hour investment of your time also allows you to improve the process at work. You can further improve your personal productivity by using personal productivity tools.

The key to increasing your personal productivity lies in identifying your tie wasters, setting goals and evaluating your progress regularly.